• Public Gifts and Donations

     

    Thank you for visiting the Public Gifts and Donations webpage. Attached as PDF documents to this page are the Governing Board Policy, Regulation, and Operational Procedure that govern Public Gifts and Donations to schools:

         Policy KCD - Public Gifts and Donations to Schools

         Regulation KCD-R - Public Gifts and Donations to Schools

         Operational Procedure KCD-OP-1 - Public Gifts and Donations to Schools

     

    Donations Under $999:

    • Donations with a value of $999 or less can be accepted by campus/site principals and do not require Governing Board acceptance.  However, donations with a value over $300 will require review by the District Donation Review Committee.  A fillable PDF form titled "Gifts and Donations Form $999 and Under" is provided below.

     

    Donations Greater Than $1,000:

    • Donations with a value of $1,000 and greater must be reviewed by a District-level committee and accepted by the Governing Board.  This action occurs at the monthly established Governing Board meetings.  A fillable PDF form titled "Gifts and Donations Form $1000 and Greater" is provided below.
    • Once the form has been completed and signed by the campus administrator, please send a copy to Lila McCleery, Director of Purchasing.  The form may be sent by District mail or by email.
    • Once a month, a District Donation Review Committee meets to review all received donation forms.  The committee discusses the appropriateness of the proposed donation item(s), the physical condition of the proposed donation item(s), and the proposed use of the donation.  The Committee then makes a recommendation to either approve the proposed donation and send it to the Governing Board for acceptance; or to deny the proposed donation and return the donation form to the campus/site so that the campus/site may notify the proposed donor of the determination.
    • A Governing Board agenda item is submitted for Governing Board acceptance at the next available meeting.

     

    In order to make a specific Governing Board meeting date, the Purchasing Department needs to have received the proposed donation forms by a specific date to allow for review by the District Donation Review Committee.  The committee only meets once per month.  Below is the schedule of due dates for the 2024 calendar year.

    Governing Board Meeting Date

    Needs to be to Purchasing by:

    January 11, 2024

    December 1, 2023

    February 1, 2024

    January 8, 2024

    March 7, 2024

    February 9, 2024

    April 4, 2024

    March 1, 2024

    May 2, 2204

    April 5, 2024

    June 6, 2024

    May 10, 2024

    August 1, 2024

    July 3, 2024

    September 5, 2024

    August 9, 2024

    October 3, 2024

    Septmeber 6, 2024

    November 7, 2024

    October 11, 2024

    December 5, 2024

    November 8, 2024

    January 9, 2025

    December 2, 2024

     

    Should you have any questions regarding the donation process, please contact:

    Lila McCleery, CPPB

    Director, Purchasing, Supply & Property
    (602) 764-1404
    mccleery@phoenixunion.org

    Melody Zeeman
    Grants Program Technician
    (602) 764-1437
    zeeman@phoenixunion.org