Public Gifts and Donations

Thank you for visiting the Public Gifts and Donations webpage. Attached as PDF documents to this page are the Governing Board Policy and Regulation that govern Public Gifts and Donations to schools:

     Policy KDC - Public Gifts and Donations to Schools

     Regulation KDC-R - Public Gifts and Donations to Schools

Donations Under $299:

• Donations with a value of $299 or less can be accepted by campus/site principals and do not require District-level review and Governing Board acceptance.  A fillable PDF form titled "Under $299 Gifts and Donation Form" is provided below.
  

Donations over $300:

• Donations with a value of $300 and greater must be reviewed by a District-level committee and accepted by the Governing Board.  This action occurs at the monthly established Governing Board meetings.  A fillable PDF form titled "Gifts and Donations Form $300 and Greater" is provided below.
• Once the form has been completed and signed by the campus administrator, please send a copy to Lila McCleery, Director of Purchasing.  The form may be sent by District mail or by email.
• Once a month, a District Donation Review Committee meets to review all received donation forms.  The committee discusses the appropriateness of the proposed donation item(s), the physical condition of the proposed donation item(s), and the proposed use of the donation.  The Committee then makes a recommendation to either approve the proposed donation and send it to the Governing Board for acceptance; or to deny the proposed donation and return the donation form to the campus/site so that the campus/site may notify the proposed donor of the determination.
• A Governing Board agenda item is submitted for Governing Board acceptance at the next available meeting.

In order to make a specific Governing Board meeting date, the Purchasing Department needs to have received the proposed donation forms by a specific date to allow for review by the District Donation Review Committee.  The committee only meets once per month.  Below is the schedule of due dates for the 2023 calendar year.

Should you have any questions regarding the donation process, please contact:

Lila McCleery, CPPB

Director, Purchasing, Supply & Property
(602) 764-1404
mccleery@phoenixunion.org

Melody Zeeman
Grants Program Technician
(602) 764-1437
zeeman@phoenixunion.org